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At the session, John Fallon from the New South Wales Food Authority (NSWFA) explained that there are only 22 approved external third party auditors in NSW.

He provided an enforcement update on all VP audits that have been conducted (by NSWFA employed auditors and external third party auditors).

He indicated that the top TWO problems encountered during audits were:

• Ineffective monitoring records
• Not complying with there food safety program

#1 Non Conformance: “Ineffective” Monitoring records

This included:

• Not having records in place
• Missing records or records not available
• Completed records not identifying issues (i.e. Temperatures recorded outside critical limits)
• No recorded corrective action when problems were identified
• Supervisor signing off on incomplete or incorrect records

It is stated in the VP Guidelines that IT IS a requirement for someone to check all completed records. Even though it is not a requirement for records to be signed, we certainly recommend this practice to our clients.

We have a client who purchased from a newsagent, an “APPROVED” stamp and the person doing the checking stamps the monitoring record and signs above where it was stamped. I think this is a simple and effective means of verifying your records. You still need to make sure that the person who does the “approving” actually checks that the record has been completed correctly.

#2 Non Conformance: “Not complying with their food safety program”

Remember a couple of days ago I told you that your program should:

“Say as you do” and you should “Do as you say”.

Consistent areas where Corrective Action Requests (CARs) were raised included:

• Labeling techniques used
• Content of an internal audit – The internal audit process did not include a review of their food safety program. (Note: The findings of the internal audit should reflect what is found at an external audit)
• Good manufacturing practices
• Allergen management

The NSWFA will continue to monitor ALL Vulnerable Persons facilities (including businesses with Third Party Auditor (TPA) approval) and the Proprietor of the facility is responsible for ensuring that an audit is organised.

All VP audits conducted in NSW are reported electronically to the NSWFA. Every month, the NSWFA runs a report on facilities that are overdue for an audit. The following process is applied:

• If overdue by 3 months they will be sent a “reminder letter”
• If overdue by 6 months they will be sent a “warning letter”
• Failure to comply will result in a $1320 penalty for corporations
  and $660 for individuals.

All scheduled audits must be conducted within the allocated 6 or 12 month period.

Your license cannot be renewed if there are any outstanding audits that have not been conducted.

Whenever possible, I attend the meetings the different state regulators have for auditors and I am attending another one in September for Victorian auditors.

Joanne Bulle is a recent addition to The Gourmet Guardian team and she also travelled from Albury to Sydney for the one day meeting.

These meetings are an important forum for the regulator (in this case the NSWFA) to update auditors on resources, requirements, changes in legislation and also to provide an outlet to discuss any problems or concerns auditors may have and to seek clarification on them.

This meeting was no exception. There are two very important changes that have been made by the NSWFA.

The first is they have updated the audit checklist that all auditors are required to complete and the second is that they have revised the guidelines for businesses serving food to Vulnerable Persons Businesses (VP). The audit checklist was updated to match the guidelines.

If you are a VP business, I feel it is vital, if you have not already done so, to download and print these guidelines to ensure you are complying with them.

http://www.foodauthority.nsw.gov.au/_Documents/industry_pdf/guidelines_vp_2011.pdf Click Here To Download The Vulnerable Persons Business Guidelines

Your next audit will be made using these guidelines and you will be expected to comply with them.

To assist you in understanding the guidelines, I have taken the time to summarise the key changes that were highlighted and stressed to us at the forum.

The guidelines have been clarified and simplified, with the information and requirements now aligned with FSANZ Food Standards Code requirements. The clearer guidelines include:

• Greater flexibility in menu design
• Updates on the definition of what “higher risk foods” are
• Specific allergen control requirements that need to be documented in your food safety program
• Specific requirements for serving food to neutropenic patients/ residents (neutropenic means that they have NO immune system)
• Lettuce can be on the menu and is now encouraged – especially in aged care
• Washing of fruits and vegetables in chemical sanitisers is no longer a mandatory requirement (apart from melons – these must still be sanitised)
• Poached eggs no longer need to be “hard boiled”. The whites still need to be cooked and yolk “starts to thicken” but does not need to be fully cooked
• Cooking temperatures have been updated (there are multiple minimum temperatures listed that depends on the type of food. It was stated that facilities “have the ability” to adjust their temperatures
• Reheating food only needs to be > 60˚ C if the product will be used within 48 hours
• Potentially hazardous foods no longer must be used within 24 hours (48 hours recommended if no label)
• Clarification on the definition of what texture modified and pureed foods are
• Diabetic controls need to be documented and included into the allergen controls
• Infant formula (if applicable) MUST be covered by the food safety program (including milk rooms, sterilising of bottles, and formula made by parents etc.).

That being said, auditors will still be auditing you against what is documented in your food safety program. That means if you do not change your program to reflect these changes, you will still need to comply with your food safety program.

As an example, if you have stated in your food safety program that you sanitise fruits and vegetables, then this is what you will be audited against.

The saying that we always use is that you must “Say as you do” and “Do as you say!”

At the forum, it was stressed that aged care facilities, in particular, need to separate “dislikes” from “allergens”. It is important to confirm with the resident or patient as to why they have a dislike.

Many people have dismissed “dislikes”, however it has been found that perhaps the dislike did stem from a childhood reaction that is an allergen, and that they have avoided the product without actually realising that it is an “allergy”.

Other points that were discussed I think may be of interest were:

• It is expected that FSANZ are going to review microbiological limits for foods to align with international standards in the next two years.
• NSW Health have decided to continue to sanitise all fruit and vegetables, despite the changes indicated above as there is some evidence that there can be a 1 or 2 micro log reduction in pathogens if they are present. Washing under running water has shown to also reduce by one log as well.

In the next couple of weeks, I will send you an update on the main problems I find in audits, along with what your rights are in being able to change from the NSWFA to an approved third party auditor.

The Gourmet Guardian has two auditors that are approved by the NSWFA to conduct third party audits. Both are qualified chefs with more than 30 years combined hands-on cooking experience and both were at the auditor’s forum indicated above.

If you would like to discuss your upcoming audit with us, please contact us on 1800 FOOD SAFETY (1800 366 372).

The next time you get upset because of the bureaucracy, red tape and government regulations – just remember, they exist for a reason…!

The first mistake that people often make is that they will not pay attention to what temperature that food is stored at. When you are thinking about the bacteria that most commonly infect food, you’ll find that it will tend to start between 5 °C to 60° C. This is a fairly wide range, and if you have to prepare food a long time before you serve it, make sure that you have taken a look what the temperature conditions are like.

Similarly, keep in mind that foods that are raw and that foods that are cooked are a place where bacteria can be spread and then passed on to your clients. Remember that raw food should always bee kept in their own separate containers and that they should be kept on the lowest level of the refrigerator to avoid their dripping on the raw foods below and possibly contaminating them. Remember that all food, raw or cooked, should be stored in the appropriate containers and that they should always be fully covered.

Remember that your water supply is another important consideration. Keep alert for any water warnings in your area and when it comes to food preparation, remember that you should always be safe rather than sorry. Remember that you can always boil the water first or get water from sealed bottles if you feel that there is a problem. Similarly, keep in mind that ice can be problematic and that it is always better to be safe than sorry.

When it comes to food contamination, remember that the consequences can be severe. You might be dealing with things like a guest’s severe illness, problems with the health inspectors, even a shut down if things are seen as being deeply problematic, so take the time to look over the proper procedures for keeping your kitchen clean and hygienic.

The answer, of course, is to make sure that your kitchen stays in great shape and maintains a high standard of cleanliness.  Though this is by no means a complete list, you will find that these suggestions can help keep your kitchen operating at a high standard.

Store cooked and uncooked food separately. This is essential when you are looking at making sure that your restaurant has a high degree of sanitation.  Essentially, cooked food very often goes directly to the tables of your diners.  Raw food, which is uncooked and untreated, may very well still be carrying bacteria or other contaminants that can be transferred to the cooked food.  By keeping them separate, you’ll be able to keep them from affecting each other.

Label everything. It seems simple, but the truth of the matter is that you should label everything that comes into your kitchen.  Make sure that your kitchen staff undergo food safety training and know what is in the various containers. This way they will only open them when necessary and they will not risk contamination through repeated exposure.

Labelling will also help to improve the speed and efficiency of your kitchen.  Similarly, you may also want to think about dating things to know when they were received.

Temperature readouts. No matter where you keep food, you should make sure that there is a temperature gauge nearby.  This can be instrumental when you are keeping cold foods and when you want to make sure that they stay good.

Take some time and really consider what your options are going to be when it comes to installing thermometers in your food storage location; this can help you a great deal.

Food satefety training for your staff? Remember that when it comes to keeping your restaurant sanitized that your workers play a large part.  There does tend to be a fairly high turn around in kitchens, so take some time to make sure that your workers are aware of what needs to happen to keep the kitchen to high food safety standards.  Make sure that you include both front room staff and kitchen staff when it comes to this kind of food safety training.

When you are running a commercial kitchen, you’ll find that you need to think about what your options are going to be in terms of keeping it safe and clean.  Educate your staff and keep in mind the fact that there are professional services out there that can help you monitor your existing procedures and give you a detailed list of how they can be improved.  Remember that a little money spent on this now can prevent large legal fees down the line.

Gavin can be contacted at gavin@agbsolutions.com.au or through his website at www.australianfoodsafety.com.au.

Illness, a loss of reputation and even legal action are just some of the negative side effects that can occur when you start playing fast and loose with food safety. As a restaurant manager you have a responsibility to make certain that your restaurant is doing all that is necessary to meet the various challenges that food safety poses.

The first thing that you need to think about is education.  No matter how experienced your kitchen staff are, make sure that they have all the information they need to be able to conduct themselves appropriately in a food preparation location.

Some food safety procedures are fairly straightforward, others are not.  Make sure that everyone on the floor understands the measures that are taken and why they are necessary. Also make sure that they understand that no matter what kind of rush they are in, this is not something that they can be lax about!

Another area that you consider is proper food storage. While of course you will be able to set some things up to run permanently, like the temperature of your refrigerator or freezer, also keep in mind that there are things that need to be done to ensure that food is not contaminated before it even gets to the cook!  Remember, for instance, that meat should always be stored on the lowest shelf possible, as there is a chance that even a slight drop in temperature will cause it to melt and drip, contaminating the food below it.  Also, raw food and cooked food must always be kept separate.

Your staff must also be aware of the fact that they have a responsibility when it comes to keeping their areas clean.  For instance, dishes, utensils and surfaces need to be cleaned and dried, with a strong preference for things to air dry. Similarly, all equipment that comes in contact with food needs to be sanitized in some fashion between tasks and before every use.  All equipment that comes in contact with food, whether it is for transporting the food or serving or preparing it, must also be cleaned.

The consequences of taking food sanitation too lightly can be severe.  You have a responsibility to ensure the safety of your guests, and a failure to do so can result in some extremely negative consequences.

Remember that consulting with an expert can save you a great deal of grief down the road, so if you are feeling nervous about the issue, make sure that you consider the services of a food safety expert who can offer valuable advice, perhaps even provide a suitable food safety program, to ensure that your restaurant runs smoothly and meets or even exceeds the food safety legislation. Peace of mind in this area will enable you to focus on providing your customers with the most enjoyable dining experience possible.

Gavin can be contacted at gavin@agbsolutions.com.au or through his website at www.agbsolutions.com.au.

Health departments and food safety departments outline all requirements; food safety procedures and kitchen procedures that must be followed by every establishment. What happens if you do not follow these requirements? Well, most importantly you run the risk of hurting your customers. All it takes is for one customer to have an illness or unsanitary problem with their food and your business could take a downfall.

When it comes to commercial kitchen food safety, there are requirements to meet in regards to food storage, food preparation, and safe food handling. These requirements are all geared towards preventing illnesses and diseases that could arise when food is improperly handled, cooked, and stored.

Some food safety requirements within Australia include:

Keeping foods that are deemed potentially hazardous at the correct temperature. In most cases, it is really straight-forward. If foods must be frozen, freeze them at temperatures below 5 degrees Celsius. The guidelines also dictate storage of food. Not only should it be stored at the correct temperature, but it should also be stored to provide protection from any contamination and within conditions that will have no affect on the food in terms of suitability and safety.

There are also regulations that dictate how to reheat food. Foods that are deemed potentially hazardous should be reheated quickly. The foods should be heated to at least 60 degrees Celsius and done so at a rapid pace.

If you are displaying food, you should make sure that you are using different serving utensils for each type of food. Cross food contamination is perhaps the easiest of all contamination processes so it should be carefully guarded against.

With the number of laws and regulations provided in regards to food safety, it can be easy to forget or overlook. However, you need to remember that all it takes is just one bad review or a customer to have a negative experience to ruin the reputation of your business. Therefore, it is a good idea to seek advice from a reputable food safety business in order to help you keep your kitchen safe and your equipment in meeting legal standards.

Gavin can be contacted at gavin@agbsolutions.com.au or through his website at www.australianfoodsafety.com.au.

Recently, Food Processing News did a write up about me – Gavin Buckett, in their Spring 2008 edition. While I generally avoid the limelight, I thought I might share the story with you, my devoted blog readers.

Here goes:

Gavin Buckett completed the Diploma of Food Technology in 2002 and the Diploma of Confectionery Manufacturing in 2003.

Gavin found a passion for food through a part time job while studying Accounting in 1989 and has been involved in the food industry ever since. Fifteen years cooking included winning the Blue Flame Award for Victorian Apprentice of the Year and the Daryl Cox Memorial Trophy. Work also included stints in Singapore and Malaysia.

In 2003, while still cooking, Gavin gained tertiary qualifications in Food Technology and Confectionery Manufacturing at William Angliss Institute.

Gavin is a registered food safety auditor and food safety trainer and specialises in the preparation of HACCP certified food management systems and food allergen management solutions.

“I went to William Angliss Institute for a couple of years studying Food Technology and Confectionery Manufacturing. At the graduation dinner for the course, I was talking to the course coordinator and he gave me the contact details of someone who he said I should call. So I rang her up and introduced myself. She had a client who needed help achieving HACCP accreditation and had too much work on. We developed a relationship and I began to take on her overflow work.” That’s how I started my business in 2003 – totally by accident! I made one phone call and all of a sudden I needed an ABN.”

“I started AGB Solutions Pty Ltd with my wife, Angela in 2005. We are a specialist provider of Food Safety Solutions and Quality Assurance Services to all areas of the food industry including food and beverage manufacturers, distributors, restaurants, caterers, hospitals and aged care facilities to name just a few.”

Future plans for AGB Solutions include working closely with the DHS on the allergen training project, preparation of web based manuals for commercial and domestic clients, an increased range of specialised food safety products and regular food safety based workshops.

Gavin can be contacted at gavin@agbsolutions.com.au or through his website at www.australianfoodsafety.com.au.

What a busy week the last week of September 2008 was for AGB Solutions. AGB Solutions had three clients all have their HACCP implementation audit in the same week. There were a number of unique points about this achievement:

1. It was the first time that we have had three implementation audits in the same week
2. It was the first time that we have had a non food business achieve HACCP certification
3. It was the first time that we have had a non Victorian client become HACCP certified

In fact ALL three clients were non Victorian businesses. We are certainly proud to let you know that we have now had HACCP programs certified in Queensland, New South Wales and Tasmania. In fact we are not stopping with these three clients. We are currently in discussions with prospective clients in Sydney, Adelaide, Launceston and on the Sunshine Coast, as well as a number of Melbourne and regional Victoria based businesses.

AGB Solutions would like to congratulate the following companies on achieving HACCP Certification:

1. QT Trading Pty Ltd in Sydney.
2. Humico Pty Ltd on the Gold Coast
3. Central Choice Foods in Launceston

I will be creating separate blogs in coming weeks on all three companies, however in case you can’t wait to know what they do:

QT Trading Pty Ltd is an importer and wholesaler of a range of black and green leaf tea products produced by the German tea house Ronnefeldt. Ronnefeldt was established in 1823 and is engaged in blending and packaging of teas grown and processed in the most popular tea grouping areas such as India, Sri Lanka and China. QT Trading has the Australian, New Zealand and Fiji distribution rights for Ronnefeldt Tea, and supply exclusively to guests in 5 star hotels, boutique accommodation, casinos’ and guest houses. These include:

1. Accor Hotel Group (Sofitel and Novotel)
2. Park Hyatt and Grand Hyatt Hotels
3. Crown Casino
4. The Windsor Hotel Melbourne

If you are interested in tea check out www.ronnefeldt.com and contact Igor at ronnefeldt@optusnet.com.au. My favourite tea is the Irish Malt variety (The extravagant aroma of Irish Whisky with a hint of cocoa blended with a malty Assam tea). YUM!

Humico Pty Ltd provides environmental solutions for any business utilising refrigeration like hotels, restaurants, hospitals, butchers, cafes, supermarkets etc.

Humico Pty Ltd supply and service a humidity and bacteria control filter that when placed into a refrigerated environment between -20˚ C to +15˚ C; functions as a humidity buffer by controlling humidity levels to assist refrigeration equipment to achieve optimal storage conditions FASTER and more EFFICIENTLY, REDUCING COSTS and INCREASING PROFITS!

A non toxic filter that reduces your energy costs and servicing AND increases the shelf life of the contents of the refrigerated environment, that has AQIS approval for use in meat establishments, is HACCP Certified and has service technicians Australia Wide? Think you want to find out more? Check out www.humico.com.au contact Steve Dods at steved@humico.com.au.

Central Choice Foods is an eighteen month old Food Warehouse and Distribution Company that is owned and operated by Tasmanians that services the northern part of Tasmania within the 063 and 064 telephone area codes.

Central Choice Foods does not carry thousands and thousands of products like some other wholesalers. They instead specialise in a core group of products including:

1. Smallgoods
2. Fresh and frozen meats
3. Frozen Fish and seafood products
4. Frozen Poultry
5. Frozen Cakes
6. Pastries and puddings
7. Cream and cheese
8. Biscuits
9. Condiments including honey, vinegars, mayonnaises and sauces
10. Antipastos

Central Choice Foods are also an approved distributor of Primo Smallgoods.

Are you in Northern Tasmania and want to be serviced by a HACCP certified family owned company? Contact Debbie Ratcliffe now at debbie@centralchoicefoods.com.au.

Are you wanting to join this list of HACCP Certified businesses?

Contact Gavin NOW and find out why Steve from Humico stated that AGB Solutions provided

“Great service and was genuinely interested in the success of the program that was designed for our company”

and why Igor from QT Trading emailed us in the middle of the night to tell us:

“Thank you very much for the congratulations that you sent to me. Your contribution to our successful certification was the main factor in QT Trading achieving HACCP certification.

I appreciate your offer to assist me with the verification activities for the next twelve months; in fact it is gladly accepted! There is no doubt that our business needs your expertise in the food industry and being associated with AGB Solutions Pty Ltd makes me feel like I am always playing for the winning team!  Please find attached the completed feedback form. I did not have any other opinion but to mark your performance as “exceptional” across the board.”

Gavin can be contacted at gavin@agbsolutions.com.au or by calling 0422 922 883